HR & Payroll — Setup Guide

1. Shuru karne se pehle

Har software ek hi One Key account se milta hai: pehle account, phir demo, phir payment, aur payment ke baad software chalu ho jata hai. Ye kaam ek baar karna hota hai.

1. Account banao: onekeytechnology.com → upar Sign up free → naam, dukaan/company, mobile, email, city aur password bharo → Create account.
2. Email confirm karo: aapke email par "Confirm your email" mail aayega. Uska link dabao. Mail na dikhe to Spam folder bhi dekhein.
3. Login: onekeytechnology.com/customer/login par wahi email aur password daalo. Ye aapka One Key account hai: yahin aapke software, invoice, licence aur support sab milte hain.
4. Demo dekho: account me software ka naam chuno → Book free demo. Hamari team call ya WhatsApp par demo dikhayegi. Free trial nahi hai, sirf demo hai.
5. Payment: demo ke baad invoice aapke account me aata hai. UPI se pay karke "I have paid" dabao. Team payment check karegi.
6. Software chalu: payment pakka hote hi:
   • Cloud apps (Billing & Inventory, Retail POS, Sales CRM, HR & Payroll, WhatsApp Automation, Distribution ERP, Manufacturing ERP, Multi-company ERP, Ice Factory): account me Your cloud apps → Open app aa jata hai, aur email bhi aata hai. Neeche One Key Cloud me login wala hissa dekhein.

Kaun sa software kaise chalta hai

2. One Key Cloud me login aur staff

Cloud apps browser me chalte hain, kuch install nahi karna. Chrome ya Edge sabse achha chalta hai.

Malik (Owner) ke liye do raaste

1. One Key account (onekeytechnology.com/customer/login) → Your cloud apps → Open app →.
2. Ya seedha onekeytechnology.com/cloud/login par wahi email aur password.

Ek hi workspace me aapke saare cloud apps hote hain, aur items, grahak aur reports sab apps me ek hi rehte hain.

Staff ke login

1. Malik: left menu Team → Add a person → naam, email aur role chuno → Add person.
2. Screen par us vyakti ka password ek hi baar dikhega. Use bata do; wo baad me Settings me badal sakta hai.
3. Staff onekeytechnology.com/cloud/login par apne email aur password se login karega.

Kisi ko hatana ho to Team me uska status Disabled karke Save karo; wo turant bahar ho jata hai. Password bhool gaya ho to New password dabao.

3. HR & Payroll (staff, attendance, salary)

HR & Payroll ka kaam: roz attendance lagao, mahine ke ant me salary apne aap ban jaati hai.

Pehle din

1. Staff → + Add staff → naam, mobile, designation, joining date aur weekly off (jaise Sunday).
2. Salary: Monthly salary (Basic, HRA, Other allowance) ya Daily wage (roz ka rate). Overtime ka rate aur professional tax ho to bharo.
3. PF katna hai to Cut PF tick karo (UAN bharo). ESI katna hai to Cut ESI tick karo (sirf ₹21,000 tak salary par katta hai).
4. Salary bank me deni ho to bank, account number aur IFSC bharo. Salary slip par account ke sirf aakhri 4 ank dikhte hain.
5. Holidays & HR settings me saal ki chhuttiyan daalo (jaise Diwali, Holi).

Roz ka kaam — Attendance

• Left menu Attendance → har vyakti ke saamne P (Present), A (Absent), H (Half day), PL (Paid leave), WO (Week off), HO (Holiday) chuno → Save attendance.
• Sab aaye hain to Mark everyone present dabao; weekly off wale WO hi rehte hain.
• Overtime ho to OT hours me ghante likho.
• Jo din mark nahi kiya, wo setting ke hisaab se Present gina jata hai (sirf absent wale mark karo). Settings me isse Absent bhi kar sakte ho.
• Month view me poore mahine ka chart dikhta hai; kisi date par click karke badal sakte ho.

Advance

• Advances → Give advance → kis ko, kitna, aur har mahine kitna katna hai. Mahina lock karte hi utni kist salary se apne aap kat jaati hai.

Mahine ke ant me — Salary

1. Salary → mahina chuno → Prepare salary. Har vyakti ke paid days, PF, ESI, PT aur advance ke saath salary ban jaati hai.
2. Kisi ko bonus dena hai ya TDS/koi aur katauti hai to uska slip kholo → Add or cut extra → Save.
3. Attendance badli to Work out again dabao.
4. Sab sahi ho to Lock salary. Us mahine ki attendance band ho jaati hai aur advance ki kist kat jaati hai.
5. Paisa dene ke baad Mark all as paid (Cash / Bank / UPI) ya har slip par alag se Mark as paid.
6. Slip kholo → Print / PDF ya WhatsApp se staff ko bhejo.

Hisaab kaise banta hai

• Monthly salary: (Present + ½ Half day + Paid leave + Week off + Holiday) din ka paisa, mahine ke kul dino ke hisaab se.
• Daily wage: sirf kaam ke din (Present + ½ Half day + Paid leave) × roz ka rate. Week off aur holiday ka paisa nahi.
• PF: Basic ka 12% (₹15,000 tak). Utna hi company ka hissa alag dikhta hai.
• ESI: 0.75% staff ka, 3.25% company ka, jab salary ₹21,000 ya kam ho.
• Joining se pehle aur chhodne ke baad ke din ka paisa nahi banta.

Downloads: Salary register, bank transfer list, PF aur ESI ki Excel (CSV) file salary page se.

Kaun kya dekh sakta hai: Owner aur HR role sab kuch. Manager attendance laga sakta hai aur staff ki details dekh sakta hai, par salary nahi. Accountant salary dekh kar pay kar sakta hai.

4. Plan, renewal aur support

• Har app ke upar aur One Key account me Paid until date dikhti hai. Date paas aane par account me "Renewal due" dikhega; wahin se payment karo ya humse sampark karo.
• Date nikalne ke baad 7 din grace: sab normal chalta hai, bas upar yaad dilane wala message aata hai.
• Uske baad workspace read-only: naye bill nahi bante, par purane bills, reports aur Excel download khule rehte hain.
• Aapka data kabhi delete nahi hota. Renew karte hi sab wahin se chalu.

Madad chahiye?

• WhatsApp / phone: +91 90766 11923
• One Key account → Support → Create Support Ticket (screenshot lagao to jaldi hal hota hai).

5. Aksar pooche jaane wale sawaal

In sab ke baad bhi dikkat ho to +91 90766 11923 par WhatsApp karo.